10 Common Communication Mistakes from Mindtools

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It can be embarrassing to make mistakes with communication. For example, if you send an email without checking it, and later realize that it contained an error, you can end up looking sloppy and unprofessional.

But other communication mistakes can have more serious consequences. They can tarnish your reputation, upset clients, or even lead to lost revenue.

In this article, we’ll look at 10 common communication mistakes, and we’ll discuss what you can do to avoid them.

Mistake 1: Not Editing Your Work
Mistakes with spelling, tone, and grammar make you look careless. That’s why it’s essential to check all of your communications before you send them.

Don’t rely on spell-checkers: they won’t pick up words that are used incorrectly. Instead, proofread your work, and use a dictionary to look up any words that you’re unsure about.

You may find it helpful to make a list of words and phrases that you find it hard to get right (such as “your/you’re,” “its/it’s,” or “affect/effect”). Store this close to hand.

It can be difficult to see errors in your own work, so consider asking a colleague to look over key documents before you distribute them. Alternatively, read your work aloud – this makes it easier to catch typos and tone errors. Then, give yourself time to reflect on your document, and to make any final changes.

– See more at: http://www.mindtools.com/pages/article/common-communication-mistakes.htm#np

Slow Down and Focus Why Don’t You? by Brian Hagman

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Do you know someone who always seems to have a million things going on but doesn’t really get much done or have much success? Of course you do. We all do. What we think is helping us is really only delaying our own success. Too many projects and activities going on will not allow you to become extraordinary in your craft.

I recently heard that multitasking reduces your IQ by at least 10 points at any given time. I believe it judging by some of the mistakes I have made and what little I accomplished after trying to take on too much at once. So why don’t we slow down and focus? Below are just a few things I have begun to do in order help me from becoming an unproductive busy bee.

– I try to plan my day ahead of time so I don’t just wing it.
– Write down three of my most important goals or actions for that day and don’t worry about anything else unless I have these things completed or under control.
– This is really tough for me at the moment but I am trying to take on the most difficult or dreaded tasks first. It’s uncomfortable but I save a ton of time throughout the day. I can easily chew up hours doing meaningless tasks.
– Schedule phone calls and meetings instead of playing phone tag with people. Big time waster that can make me feel busy by leaving voice mails for everyone under the sun and returning calls that I missed from leaving all those voice mails.
– Stop worrying what people think if I don’t get back to them right away. Yes, some things need attention right away but the reality is that I do not have to respond to every email in less than 4.3 seconds. I try to focus on what’s really important and what tasks are going to get me closer to my 3 or 4 most important goals for that day. Which in turn will get me closer to my goals for the month and year. Jumping from one random task to another isn’t a trait of the world-class.

Read more and follow Brian’s blog here: http://brianhagman.com/slow-down-and-focus-why-dont-you/